From weeks of manual compilation to minutes.
How a private hedge fund eliminated quarterly reporting overhead and gave LPs real-time visibility.
The fund had a master spreadsheet tracking every LP, their individualized fee structures, capital commitments, distributions, and performance. Every quarter, the operations team would manually compile individual reports for each investor, calculate fees and figures by hand, and send PDFs out one by one. The cycle took weeks. By the time LPs received their reports, the data was already stale.
The hidden cost of staying manual.
The operations team was spending the equivalent of three full weeks per quarter on report compilation alone. Mistakes happened. LPs called asking questions that required the team to recompile from scratch. The fund could not scale its investor base without scaling its ops headcount in lockstep.
The infrastructure deployed.
We rebuilt the reporting layer as a single source of truth. The master sheet now feeds individual client dashboards directly. Every LP has a live, individualized view with their specific rates, fees, and figures calculated and applied automatically. Updates to the master sheet propagate to every dashboard in real time. The quarterly compilation cycle is now a one-click trigger that runs in minutes.
- Management fee1.75%
- Performance20% over 8% pref
- Hurdle rate8.0%
- Catch-up100%
- Discount tierClass B, founder
Where the numbers landed.
What changed in the day-to-day.
The operations team got three weeks per quarter back. LPs stopped calling with questions because they could see their data live. The fund can now scale its investor base without proportional ops growth.
Different industry, different operations, same kind of fix.
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